Minutes of the D-20 Board of Directors Meeting
Oregon Coast Regional Seaside, Oregon

 October 9, 2009

 

Sam Asai

Rich  Carle

Bob Peery

Jean Johansson

Christine Orchard, Guest

Jeff Taylor

Marie Ashton

Molly Harris

Marilyn Vilhauer

Larry Crumb

Zelna Morrow

Merlin Vilhauer

Sue Kroning

Wally Orchard, Guest

Merle Stetser

Bill Moore, Guest, Unit 487

Dick Morris

Kathy Hansen

Katherine Morris, Guest

 

 

Absent without proxy:

Guy Monroe, Bernadine Lacy

Lily Johannessen

 

 

 

 

1.       Call to Order- Sam Asai

a.       Meeting called to order at 4:45 p.m. by  President Sam Asai

b.       Introductions, announcement of guests.

c.        Sam declared that the tournament packet will be available one day prior to each future Board meeting. All reports must be delivered to the Secretary two days prior to meeting and the agenda will be finalized at the same time.

 

2.       Approval of Minutes from Friday, August 7, 2009

a.       Bob Perry moved and Zelna Morrow seconded the motion to approve the minutes. The motion passed unanimously.

 

3.       Financial Statements – Marie Ashton

a.       Reserves: Cash $116,579; NABC bank $5,000 and prepaid expenses of $1,465, for a total of $123,044.  Loss for eight months ending September 30, 2009 is ($14,916), compared to budgeted loss of $(19,738), due to great success of the Oregon Trail Regional.

b.       Emerald Empire Regional netted $5,303, 4% down from 2007 and 35% below budget.

c.        Marie brought a concern to the Board about the escalation of costs for the Board Meetings, which are 32% over budget and 41% over last year.  The meetings are held at the site of the Regional, which leaves little discretion over the cost of the meals.

d.       Larry Crumb moved to approve the financial report; Zelna Morrow seconded; the report was approved unanimously.

 

4.       Tournament Report- Marilyn Vilhauer

a.       Seaside is on track to finish better than last year.

b.       Two incidents were reported on:

                                                                           i.      A pair brought in outside alcohol, which is against the law.  They were told the first time and did it twice.

                                                                         ii.      On Tuesday, 11:30, a Convention Center employee reported that a gray-haired 65 year old male wearing glasses and a blue t-shirt slammed through the front door, breaking it. The assumption is that it was a bridge player, resulting in a billing from the Center for $545.00.

c.        Marilyn reported that she received a favorable offer from the Eugene Hilton for our tournament in 2011. She has also received a new offer from the Valley River Inn that is better than the Eugene Hilton’s offer. She is still working on the contract.

d.       Jeff Taylor moved to suspend the agenda order and give the Bend Regional report during Marilyn’s tournament report. Larry seconded the motion, which passed unanimously.

e.        Jeff reported that the committee tentatively recommends that a tournament be held in the Bend area in 2013, moving Eugene to 2014 and Medford to 2015.  Details and a time of year must be worked out.  Molly Harris stated that it seems logical to try another location now since it is likely we will be leaving Reno in 2014.  Another consideration is that our normal time in Eugene in 2013 is not available due to a conflict with NABC.  Marilyn reported that she is talking to the Riverhouse in Bend, which has great space.

f.        Sam called for a vote on the committee recommendation to continue to explore the feasibility of a tournament in the Bend area. Jeff added a motion that we pay Marilyn’s to travel to Bend and review the space. Bob Peery seconded; motion passed unanimously. The Bend Regional Committee will continue to stand, being Jeff Taylor, Molly Harris and adding Bob Peery.  Marilyn continues to be an advisory member. They will consult with the Area Reps involved.

 

5.       District Director’s Report- Jeff Taylor

a.       Jeff announced that Nick Flores has been awarded the title of “King of Bridge” by the ACBL.  The Board will present him with a certificate at a future Regional.

b.        The Board is exploring adding a new flight, Flight A, to the NAOP so that it is consistent with the GNT.  Discussion was held with the consensus being that it isn’t a good idea.

c.        Jeff moved that the Board accept Karol Monroe to the Board of Governors; Molly seconded and the Board approved unanimously.  Jeff announced that there is still a vacancy on the Board of Governors.

d.       Jeff reported his appointments to the Goodwill and Charity committees for 2009. They are:

Goodwill

Charity

Scott Foster, Hendrik Sharples, Cynthia Sinn, Zelna Morrow

Terry Jefferson, Burt C. Walker

d.    Jeff also gave his choices for the 2010 Charity donations as follows:

                1. $1,000 to be given to Hawaii Bridge Center for a junior team for the NABC in 2010 summer.

                2. Others:

$5,000

Ellen Meadows Prosthetic Hand Fndtn

Bernadine Lacy

 

$5,000

Hospice of the Foothills

Grass Valley, Zelna Morrow

$5,000

Linn Benton Food Share

Bob Peery, Eugene

$2,500

SMART of Portland

Molly Harris

$2,500

Virginia Garcia Memorial Health Center

Molly Harris

                               

6.       I/N Coordinator-Dick Morris

a.       The Rivertides Suites was very accommodating in a last minute request for a venue for the I/N reception which was a great success.

b.       Attendance is also up. Sam requested that Dick provide demographics of the I/N players attending Seaside at the February meeting in Vancouver.

 

7.       Reno NABC- Kathy Hansen

a.       Sue Kroning suggested that the Units be highlighted in the Daily Bulletin at the NABC.  Kathy prepared an information sheet for each Unit to fill out; they are due back to Kathy on November 1.

b.       They are looking into shuttles for restaurants.

c.        Sales of games are going well.

d.       Sam stated that he wants to host a meeting at the Reno Regional to be held in the District Director suite, to get local volunteers together to discuss the NABC.

 

8.       Tournament Coordinator-Larry Crumb

a.       Larry has been in touch with many Units regarding their Sectionals.

b.       Sam asked Larry to review the schedule for 2013 for possible times for a Bend Regional.

 

9.       North American Events-Rich Carle

a.       Rich began presenting his written report by stating that there was a good turnout for the Flt B and C NAOP District finals. He sent emails with much help from Jean Johansson encouraging attendance which he thought helped.

b.        Flt A is Nov 7 at Eastside Bridge center in Portland.

c.        Club qualifying is underway for the Grand National Teams.

d.       The committee studying reimbursement to clubs and Units for NA events is continuing to gather information. At this point they recommend paying $150 per day unless the Coordinator sees a reason to pay more.

e.        Sam requested that Rich provide the winners’ names to Marie to be documented in the Board minutes.

 

10.    Committee Reports:

a.       Finance committee- Jean Johansson

                                                                           i.      Jean reported a request for funds to send Christine Orchard to the Reno Regional and the Reno NABC.  Sue Kroning also submitted a request to transfer her remaining four nights from Regional attendance to the Reno NABC.  The Finance Committee recommends that Sue’s nights be approved as a thank you for a job well done.  The Committee did not recommend sending Christine to the Nationals.  President Asai deferred the vote on these items until after the Trumpet Editor report in this meeting.

                                                                         ii.      Jean announced that she is leaving the Finance Committee effective immediately. She encouraged the future Committee to keep four criteria in mind when reviewing expenses: Keep player fees low; keep a healthy Reserve; ask if the expenditure is; in the best interest of the District and are we getting good value; do not increase the budget when the District is losing money. She also encourages the Board to be forthcoming in talking to volunteers about the job they are doing and not to allow insults to volunteers by Board members or anyone else.

                                                                       iii.      Zelna Morrow moved to accept Jean’s resignation with the deepest regrets; the motion was seconded by Larry Crumb and passed unanimously.

                                                                       iv.      Jeff Taylor moved that the Board write a letter to Guy Monroe and Bernadine Lacy censuring them for their inappropriate conduct.  Specifically:

1.       Guy’s email to Jean Johansson of 9/26/09.

2.       Bernadine’s inappropriate emails and behavior at meetings regarding the payment of 25 cents per table to Units hosting Regionals.

3.       Zelna Morrow seconded the motion. Jeff Taylor called for a roll call vote. The motion passed with all six eligible voters voting yes.

b.       Trumpet Editor-Sue Kroning

                                                                           i.      Sue reported on the Education Festival at Seaside, which she ran for Karol Monroe. The festival was a great success.

                                                                         ii.      Sue presented her written report starting with a recap of the eight years she has spent in service to the District as editor. She kindly mentioned many contributors she has worked with over the years.

                                                                       iii.      Sue stated her request for four nights at the NABC and for Christine Orchard to attend both the Reno Regional and the Reno NABC. 

                                                                       iv.      Jeff Taylor moved approving the four nights for Sue at the NABC, Larry seconded; passed unanimously.

                                                                         v.      Zelna moved to deny the request to send Christine to the NABC, Jeff seconded; the vote was 3 to 3 which caused the vote to fail per our Bylaws.

                                                                       vi.      After discussing the request to send Christine to the Reno Regional it was pointed out that the request had not gone through the Finance Committee and was out of order. The motion lost.

 

11.    Open Items:

a.       Committee appointments-Sam Asai

                                                                           i.      Scott Foster has resigned as Conduct and Ethics Chair; two people are interested in this position.

                                                                         ii.      Sam will be looking for replacements for Jean Johansson and Marc Zwerling on the Finance Committee. He will also talk to Mark Tolliver to see if he is staying on the committee.

b.        District 19 and 21-Sam Asai

                                                                           i.      Sam would like to start a dialog with the Boards of these Districts and invited discussion about the idea.  The Board members who spoke were in favor of the process.

12.    New Business:

a.       President Asai thanked Sue Kroning for doing a wonderful job over the years; the Board gave her a rousing round of applause.

13.    Meeting adjourned at 7:15 pm.

 

Respectfully submitted,

 

Marie Ashton

October 14, 2009